Effective Date / Last updated: Jan 26th 2021
The terms of this Privacy Notice are not intended to supersede any corporate agreements in place with your employer or other organization that you are affiliated which has contracted to use TCR services (“Agreement(s)”). In the event of conflict between this Privacy Notice and such Agreement(s), the terms of the Agreement(s) will prevail.
I. PERSONAL DATA COLLECTION
a. Some Personal Data is collected from Users through the Services.
b. Types of Personal Data Collected.
• Among the types of Personal Data collected through the Services, by TCR itself or through third parties, are: Cookies; Usage Data; email address; first name; last name; phone number; and IP address.
• Personal Data may be freely provided by the User, or, in case of Usage Data, collected automatically when using the Services.
• Unless specified otherwise, all Personal Data requested by the Services is required for a User to use the Services and failure to provide this data may make it impossible for TCR to provide the Services. In cases where the Services indicate that some Personal Data is not required, Users are free not to communicate this data without impact to the availability or the functionality of the Services.
• Users who are uncertain about which Personal Data is required for the Services are welcome to contact TCR.
c. Users are responsible for any third-party Personal Data obtained, published or shared by such Users through the Services and confirm that they have the third party’s consent to provide such data to TCR.
II. USE OF PERSONAL DATA AND PURPOSE OF PROCESSING
a. TCR processes Personal Data, including sharing it with third parties, where processing is necessary for the purposes of our legitimate commercial interests and performance of the Services as further described in this Section. TCR does not sell Personal Data that we collect.
b. The purposes for which each type of Personal Data is collected through the Services are as follows:
• Providing the Services to Users
• Performing analytics on the Services
• Contacting the User
• Displaying content from external platforms
• Managing contacts and sending messages
• Performing platform services and hosting
• Managing registration and authentication
• Performing tag management
• Managing system logs and maintenance
• Performing internal operations, such as improving the effectiveness of our Services
• Conducting audits
• Providing information to our representatives and advisors, such as our attorneys, accountants, and others to help us comply with legal, accounting, or security requirements
• Transferring information as part of a merger or sale of the business
• Resolving disputes between Users, customers and TCR
• Protecting the rights, safety, and information of TCR, our customers and their members, and third parties
• Complying with our legal obligations, responding to enforcement requests, protecting TCR’s rights and interests (or those of its Users or third parties) and detecting any malicious or fraudulent activity
c. A User’s Personal Data may be used for legal purposes by TCR in court or in the stages leading to possible legal action arising from improper use of the Services. The User acknowledges and agrees that TCR may be required to reveal Personal Data upon request of public authorities.
d. TCR may aggregate, combine, anonymize and/or pseudonymize any data that we collect and process, including Personal Data. This may be done for the purpose of performing the Services, correcting data currently held by TCR, expanding data sets and research.
III. WHO CAN ACCESS PERSONAL DATA COLLECTED
b. In addition to being accessible by TCR, in some cases, Personal Data may be accessible to certain types of persons involved with the operation of the Services (administration, sales, marketing, legal, system administration) or external parties (such as third party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by TCR.
c. TCR may disclose Personal Data to the following entities and for the listed purposes:
• Customers and Other Authorized Business Partners. For the purpose of providing the Services, TCR will share Personal Data with a User’s designated organization (i.e., TCR’s customer).
• Employees. Only authorized employees have access to Personal Data.
• Contractors and Service Providers. TCR employs other companies and individuals to perform functions on our behalf. Examples of such functions include fulfillment activities, sending postal mail and e-mail, removing repetitive information from customer lists, analyzing data, providing technical support and providing customer service. TCR may share Personal Data with these contractors and service providers as TCR deems necessary for such third parties to perform their functions related to the Services.
• To Comply with Legal Process, Protect Company, or Enforce our Rights. TCR may further disclose Personal Data when it is necessary to: (i) conform to legal requirements or comply with legal processes; (ii) enforce or apply our conditions of use and other agreements; (iii) protect the rights, safety or property of TCR, our affiliates, our customers, service providers, Users or the public, or (iv) prevent a crime or protect national security (including exchanging information with other companies and organizations for fraud protection and credit risk reduction).
• As Part of a Merger or Sale of Business. TCR may disclose or transfer Personal Data in connection with a substantial corporate transaction, such as the sale of our business, a divestiture, merger, consolidation, or asset sale, or in the unlikely event of bankruptcy.
IV. MODE AND PLACE OF PROCESSING DATA
a. TCR takes appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of Personal Data. TCR utilizes industry-accepted reasonable security practices and has implemented reasonable technical and organizational measures to protect the confidentiality, security and integrity of User’s Personal Data. The measures that TCR has implemented take into account the current available security technologies, cost, and risk presented by the type of Personal Data TCR processes. Although TCR uses reasonable security measures to help protect Personal Data against unauthorized disclosure or loss, TCR cannot guarantee the security of Personal Data transmitted to TCR over the Internet. While TCR strives to use commercially acceptable means to protect Personal Data, there is no guarantee that information may not be accessed, disclosed, altered or destroyed.
b. The processing of Personal Data is carried out using computers and/or IT-enabled tools, following organizational procedures and modes strictly related to the purposes indicated herein or through the Services.
c. TCR may process Personal Data relating to Users if one of the following applies:
• Users have given their consent for one or more specific purposes. Note: Under some legislation, TCR may be allowed to process Personal Data until the User objects to such processing (“opt-out”), without having to rely on consent or any of the other legal bases specified herein. This, however, does not apply whenever the processing of Personal Data is subject to European data protection law;
• provision of data is necessary for the performance of an agreement with the User and/or for any pre-contractual obligations thereof;
• processing is necessary for compliance with a legal obligation to which TCR is subject;
• processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in TCR; or
• processing is necessary for the purposes of the legitimate interests pursued by TCR or by a third party.
d. In any case, TCR will gladly help to clarify the specific legal basis that applies to the processing of a User’s Personal Data, and in particular whether the processing of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.
e. The Personal Data is processed at TCR’s operating offices and in any other places where the parties involved in the processing are located.
f. Depending on the User’s location, data transfers may involve transferring the User’s Personal Data to a country other than their own.
g. Users are entitled to learn about the legal basis of Personal Data transfers to a country outside the European Union or to any international organization governed by public international law or set up by two or more countries, such as the UN, and about the security measures taken by TCR to safeguard their Personal Data.
V. RETENTION OF PERSONAL DATA
a. Personal Data shall be processed and stored for as long as required by the purpose(s) it has been collected for.
• Personal Data collected for purposes related to the performance of a contract between TCR and the User (or User’s employer) shall be retained until such contract has been fully performed.
• Personal Data collected for the purposes of TCR’s legitimate business interests shall be retained as long as needed to fulfill such purposes.
• TCR may be allowed to retain Personal Data for a longer period whenever the User has given consent to such processing, as long as such consent is not withdrawn.
• TCR may be obliged to retain Personal Data for a longer period whenever required to do so for the performance of a legal obligation or upon order of an authority.
b. Once the applicable retention period expires, Personal Data shall be deleted. Therefore, the right to access, the right to erasure, the right to correct and the right to data portability cannot be enforced after expiration of the applicable retention period.
VI. RIGHTS OF USERS
a. Users may exercise certain rights regarding their Personal Data processed by TCR.
b. In particular, Users have the right to do the following:
• Withdraw their consent at any time. Users have the right to withdraw consent where they have previously given their consent to the processing of their Personal Data.
• Object to processing of their Personal Data. Users have the right to object to the processing of their Personal Data if the processing is carried out on a legal basis other than consent.
• Access their Personal Data. Users have the right to learn if their Personal Data is being processed by TCR, obtain disclosures regarding certain aspects of such processing and obtain a copy of the Personal Data undergoing processing.
• Verify and seek rectification. Users have the right to verify the accuracy of their Personal Data and ask for it to be updated or corrected.
• Restrict the processing of their Personal Data. Users have the right, under certain circumstances, to restrict the processing of their Personal Data. Where Users have and exercise such right, TCR will not process a User’s Personal Data for any purpose other than storing it.
• Have their Personal Data deleted or otherwise removed. Users have the right, under certain circumstances, to obtain the erasure of their Personal Data from TCR.
• Receive their Personal Data and have it transferred to another controller. Users have the right to receive their Personal Data in a structured, commonly used and machine readable format and, if technically feasible, to have it transmitted to another controller without any hindrance. This provision is applicable provided that the Personal Data is processed by automated means and that the processing is based on the User’s consent, on a contract which the User is part of or on pre-contractual obligations thereof.
• Lodge a complaint. Users have the right to bring a claim before their competent data protection authority.
c. Where Personal Data is processed for a public interest, in the exercise of an official authority vested in TCR or for the purposes of the legitimate interests pursued by TCR, Users may object to such processing by providing grounds related to their particular situation to justify the objection.
d. Should a User’s Personal Data be processed for direct marketing purposes, they can object to that processing at any time without providing any justification. TCR does not process Personal Data collected for direct marketing purposes.
VIII. HOW “DO NOT TRACK” REQUESTS ARE HANDLED
The Services do not support “Do Not Track” requests. To determine whether any third-party services used by or linked to the Services honor “Do Not Track” requests, please read the privacy policies for those services.
IX. THIRD PARTY SERVICES
The Services may contain links to third party websites, applications and services not operated by TCR. These links are provided as a service and do not imply any endorsement by TCR of the activities or content of these websites, applications or services nor any association with their operators. TCR is not responsible for the privacy policies or practices of any third party including websites or services directly linked to or from our Services.
X. INFORMATION FOR CALIFORNIAN CONSUMERS
The California Consumer Privacy Act of 2018 (“CCPA”) provides several rights to California residents with regards to the collection, disclosure, sale, and deletion of their Personal Data. The Campaign Registry California Privacy Notice set forth in Schedule 2 (California Privacy Notice) describes in more detail TCR’s compliance with CCPA and how residents of California may exercise their CCPA Rights. If a User has questions about exercising their CCPA Rights, please contact us as set out below.
XI. USERS BASED IN THE EUROPEAN UNION OR THE UNITED KINGDOM
For purposes of the EU’s General Data Protection Regulation (“GDPR”), and the UK GDPR, the data controller is The Campaign Registry Inc., with an office at 1775 Tysons Blvd 5th Floor, McLean, Virginia 22102, USA.
XII. MINORS AND CHILDRENS’ PRIVACY
TCR does not knowingly collect Personal Data from children under the age of 18. If TCR learns that Personal Data of persons younger than 18 years-of-age has been collected through the Services, TCR will take the appropriate steps to delete this information. If you are a parent or guardian and discover that your child or a minor under the age of 13 has posted, submitted or otherwise communicated Personal Data to TCR without your consent, then you may alert us at [email protected] so that we may take appropriate action to remove the minor’s Personal Data from our systems.
b. “Data Subject”: The natural person to whom the Personal Data refers.
c. “European Union” or “EU”: Unless otherwise specified, all references made within this document to the European Union include all current member states to the European Union and the European Economic Area.
d. “Usage Data”: Information collected automatically through the Services (or third-party services utilized for the Services), which can include: the IP addresses or domain names of the computers utilized by the Users who use the Services, the URI addresses (Uniform Resource Identifier), the time of the request, the method utilized to submit the request to the server, the size of the file received in response, the numerical code indicating the status of the server’s answer (successful outcome, error, etc.), the country of origin, the features of the browser and the operating system utilized by the User, the various time details per visit (e.g., the time spent on each page within the Services) and the details about the path followed within the Services with special reference to the sequence of pages visited, and other parameters about the device operating system and/or the User’s IT environment.
e. “User”: The individual using the Services who, unless otherwise specified, coincides with the Data Subject.
a. This privacy statement has been prepared based on provisions of multiple legislation, including Art. 13/14 of Regulation (EU) 2016/679 (General Data Protection Regulation).
b. More details concerning the collection or processing of Personal Data may be requested from TCR at any time. Please see our contact information for inquiries.
d. Contact Information for TCR/Data Controller
The Campaign Registry Inc., 1775 Tysons Blvd 5th Floor, McLean, Virginia 22102
TCR contact email: [email protected]